Purchases Module

Comprehensive system for managing the complete purchasing cycle from planning to receipt with quality and cost controls

Purchase Order Management System

Integrated Purchase Cycle

Comprehensive purchase process management from planning to payment with quality controls and approvals

Planning

Identify needs and requirements

RFQ

Request quotations from suppliers

Purchase Order

Issue approved purchase order

Goods Receipt

Inspect and receive goods

Invoice

Receive and review invoice

Payment

Process payment to supplier

Key Features

Advanced tools to improve purchasing operations, reduce costs, and ensure quality

Advanced Supplier Management

Comprehensive supplier database with performance evaluation and contract management

  • Detailed supplier profiles
  • Performance and quality evaluation
  • Contract management
  • Supplier classification and rating

Smart Purchase Requisitions

Advanced purchase requisition system with flexible approval workflows and authority control

  • Automatic requests from reorder points
  • Multi-level approval workflows
  • Budget and cost center integration
  • Smart alerts and notifications

RFQ Management

Advanced system for requesting and comparing quotations from multiple suppliers and selecting the best

  • Bulk sending to suppliers
  • Automatic quotation comparison
  • Total cost analysis
  • Comprehensive bid evaluation

Professional Purchase Orders

Create detailed purchase orders with clear terms and execution status tracking

  • Customizable templates
  • Flexible payment terms
  • Execution status tracking
  • Delay alerts

Quality Control

Comprehensive system for inspecting received goods quality with clear acceptance and rejection criteria

  • Customizable quality standards
  • Inspection upon receipt
  • Non-conformance reports
  • Return procedures

Cost Analysis

Advanced tools for analyzing purchase costs, identifying savings opportunities, and improving profitability

  • Total cost of ownership analysis
  • Historical price comparison
  • Price trend analysis
  • Savings opportunities

Purchase Documents

Comprehensive set of documents for efficient and accurate purchase process management

Purchase Requisition

Internal request for purchasing materials and services

Request for Quotation

Formal request for price quotations

Purchase Order

Formal order for purchasing goods or services

Goods Receipt

Document confirming goods receipt

Purchase Invoice

Payment invoice from supplier

Payment Voucher

Document for paying amounts to suppliers

Purchase Return

Return of non-conforming goods

Quality Report

Goods quality inspection report

Approval Workflow

Multi-level flexible approval system ensuring control and transparency in purchasing operations

Requester

Employee who needs materials

Department Manager

Technical approval of request

Financial Manager

Financial approval on budget

Purchasing Dept

Execute purchase process

Improve Purchasing with ElBaset

Try the purchasing module and discover how it can reduce costs and improve purchase quality